Hockey Summit of the Arts
March 30th to April 1st, 2018
Register as a Team or Player
Members can discount 40% of the total sponsorship revenue they bring to the Summit against their Summit or HAA membership dues for next year.
Players can sign up to participate in the Summit and sub for teams needing additional players to fill out their roster or participate in a mingle team. All the details are below**
To be eligible for the Hockey Summit of the Arts each team must complete the following before the submission deadline…
1. Understand and be committed to all the rules of the tournament
2. Pay the fees in full (if applicable)
3. Complete the General Team Registration Form
4. Brief Description of Team’s Artistic Contribution to the Hockey Summit
5. Register Team Administrator on Website to Manage Team Website & Program Guide Content
6. Enter your roster for the Summit.
7. Enter your Logo & Sweater colours.
8. Read reminders for the weekend of the Hockey Summit
Submission Deadline: February 12th
We only have room for 42 teams. All returning teams are guaranteed a spot if their submission is completed before the deadline. For new teams it is first come first served. All teams can see their submission status and whether their submission is complete or not
All specific questions can be sent to submissions-at-hockeyaa.net
· All teams in southern central Ontario have to have all their GTHLA fees paid in full before they can pay for this tournament.
Early Discount Fee for Complete Payment before February 5th:
(Payment must be received before this date to be eligible for the discount)
· Teams within 150KM radius of Toronto pay $1070 (GST included) (if paid through paypal, sender must pay all paypal service charges for transfer).
· Teams from beyond a 150KM radius and within a 300KM radius of Toronto pay $920 (GST included) (if paid through paypal, sender must pay all paypal service charges for transfer).
· Teams from beyond a 300KM radius and within a 600KM radius of Toronto pay $825 (GST included) (if paid through paypal, sender must pay all paypal service charges for transfer).
Regular Fee:
· The Admissions fees for payment after February 5th are:
$1145 (GST included) (if paid through paypal, sender must pay all paypal service charges for transfer) for teams within 150KM
$1000 (GST included) (if paid through paypal, sender must pay all paypal service charges for transfer) for teams from beyond a 150KM radius and within a 300KM radius of Toronto
$905 (GST included) (if paid through paypal, sender must pay all paypal service charges for transfer) for teams from beyond a 300KM radius and within a 600KM radius of Toronto
· Teams from beyond a 600KM radius pay $120 (GST included) (if paid through paypal, sender must pay all paypal service charges for transfer) per player on their roster who is a resident within a 150KM radius of Toronto and $80 (GST included) (if paid through paypal, sender must pay all paypal service charges for transfer) per player who is a resident beyond 150KM but within a 600KM radius of Toronto. Teams with an entire roster of players who reside beyond 600KM of Toronto play for free.
Additional Discount:
GTHLA teams can use up to $50 of S&O (volunteer) credit to discount off of the Summit entrance fee
· Fees can be mailed to:
Good Times Hockey League of the Arts
12 Abell St.
Toronto, ON
M6J 0A9
Cheques and money orders should be made out to "Good Times Hockey". (GST# 844871160)
Interac payments can be emailed to finance-at-hockeyaa.net. We also accept PayPal, but all additional paypal fees must be paid by the sender.
**Make sure you hit the submit button after this portion of the form is completed**
**Make sure you hit the submit button after this portion of the form is completed**
**Make sure you hit the submit button after this portion of the form is completed**
5. Register Team Administrator on Website
Please make sure you are a member of the Summit website, www.hockeysummit.org. Members of the GTHLA (Good Times Hockey League of the Arts; www.gthla.ca) and MHLA (Montreal Hockey League of the Arts; www.montreal.hockeyaa.net) websites are automatically members of the Summit website. To become a member, hit the “Join” button near the top of the page and register.
Once you’re registered as a member and logged in, please take the following steps to complete your team’s on-line registration…
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- Hit the “Teams” button in the left margin menu below the “2016 Summit” header.
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- Find your team on the “Teams” page and hit the “Team Info” button beside your team.
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- Follow the directions to make yourself your team’s administrator.
6. Enter your roster for the Summit.
If you have any players who aren’t 100% committed yet, include them. You are allowed up to 20 players on your roster. If you currently have more than 20 players because of unsure commitment, post all your possible players. We need to trim your roster down to 20 before March.
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- Make sure the “Toolkit” button is on. The “Toolkit” button is at the top of the page under the banner ad. If it says that the “Toolkit” button is off, just hit the button and it will turn on. Throughout this entire process always make sure it is on. It will turn off if there is an extended time without any entries.
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- Once the “Toolkit” is on, hit the “Roster” button on the 2nd grey line below your team’s header on the teams’ page.
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- If you are a returning team, we will import your roster from the last tournament as a default and you can modify it for this year.
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- Enter all new players under the “Add New Player” header. After an individual’s information is inputted in each cell, hit the “Add Player” button.
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- After your roster has been entered, hit the “Roster Grid” button in the team admin menu in the grey bars
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- Make sure all the cells are full. Hit the “Update” button beside any players after they’ve been edited. (The email addresses will only be used for distributing internal HAA news and information and will not be shared with outside sources.)
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- To enter player background, hit the “Roster” button in the team admin menu (grey bars). Then, beside each player hit the pen and paper icon button.
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- In each “Player Bio” box put…
i. TOWN OF RESIDENCE(if different than team’s)
ii. ARTS COMMUNITY INVOLVEMENT (If the player isn’t involved in the Arts, please do not make something up. We simply ask this to help build familiarity among the players and promote the involvement that each player has in the Arts)
iii. PLAYER BIO (optional)
iv. After the bio info is inputted, hit the “Update Player Information” button
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- You can input a photo of the player in this window also.
7. Enter your Logo & Sweater colours.
a. Hit the “Team Profile” button in the team admin menu (grey bars). Upload a graphic of your team logo. If the website isn’t uploading the graphic, please email it to submissions-at-hockeyaa.net.
b. Under the “Team Jerseys” header, please input the main colour of each set of sweaters your team has. Please be as specific about the colours as you can (e.g. Navy Blue or Powder Blue). For each sweater set, hit the “Add Jersey” button to enter it. We strongly encourage all teams to have 2 sets of sweaters. Any team that has been in at least 2 Hockey Summits, should have 2 sets. If there are any sweater colour conflicts in any games in the tournament, the junior HAA member team gets to keep wearing their sweaters and the senior member team must find an alternative set of sweaters with contrasting colours to their opponent.
Reminders for the weekend of the Summit
1. Gift Exchange
Before each game, the Captains from each team are to exchange gifts at centre ice.
2. Charity Donations
We will be collecting non-perishable food for the Daily Bread Food bank at all the rinks. We'll also be collecting used instruments and music accessories for Arts Can Circle at the Merchandise Table.
3. Visors
Every player must wear at least a half visor, if not full facial protection. Players not wearing facial protection will not be allowed on the ice.
4. Volunteers
Outside of all the mandatory volunteering from the teams there is a lot more help needed to pull off this tournament. If anyone can throw in additional time we need help with preparation and on the weekend of the event. We need help at our Merch table and taking entrance fees at the Hootenanny to name two specific things. Contact submissions-at-hockeyaa.net with any help you can give.
5. Point System and playoff qualification
2 points for a win
1 point for a tie
.5 point for a game with no penalties assessed to your team
A team must have less than 24 penalty minutes to qualify for the playoffs. Too Many players and Delay of Game penalties aren’t included in the tally. Misconducts and game ejections count as 2 minutes when regarding this tally.
6. Lodging
If any Toronto residents have room for billets please let us know. If any out of town players and teams need assistance in finding a place to stay, please let us know sooner than later. Contact submissions-at-hockeyaa.net.
7. Division Seeding
Teams are seeded based on their record at the previous tournament. Adjustments are then considered based on anything that may have changed the general skill level of the team since the previous year. Only changes specific to the team are considered, not general changes that affect every team, like aging. New teams are measured with teams that they have played with from the previous tournament. After seeding, the divisions are set as even as possible based on the total number of teams in the tournament.
8. Ringers
We expect teams not to add new players to their roster who don’t have any relationship to our community and values and significant increase the skill level of their team.
9. Carpooling
We will be setting up a webpage to coordinate carpooling on the weekend of the tournament. We will also set-up a sign up sheet at York University to help assist any needed carpooling
Submission Process:
Each team is responsible for ensuring that their submission is complete. We are not responsible to inform you that your submission is incomplete, if you submit an incomplete submission. We understand that it is a large effort to complete all the submission details, however, it is also a large effort to process the submissions and we may not know you have an incomplete submission until it’s too late to rectify it.
Joining the H.A.A.
* H.A.A. teams must have an Arts based roster that understand and promote all the values and principles of the H.A.A. Teams must have a core roster that plays together regularly. To be eligible to participate in the event, hockey teams within a 150 km radius of Toronto must be members of the Good Times Hockey League of the Arts. Teams that are outside of a 150 km radius of Toronto, but are within 150 km radius of Halifax, Montreal, Ottawa, Peterborough, Guelph, St. Catharines, London, Sudbury, Edmonton or Vancouver must play at least 1 exhibition game with a H.A.A. team from the city or cities they’re close to before they apply. New teams from outside any of these areas must demonstrate that they understand our values and will promote them at HAA events and in their own area.
Photots by Priscilla Yu (Lookin' to Score) & Chris Hazard (Screaming Unyons)
Participating in the Hockey Summit of the Arts as an Individual player
(not signing up through a participating team)
All Individuals signing up must be members of the H.A.A..
All member players of a team that has a Team Membership to the H.A.A. are Individual Members of the H.A.A.. All Individual Members in the G.T.H.L.A. (South-Central Ontario chapter of the H.A.A.) are also Individual Members of the H.A.A.. Read below on other channels to become a member of the H.A.A.
By registering as an individual, the registrant has the option to be available to join registered teams with any open roster spots or sign up for a Summit Mingle team. Details on The Summit Mingle are here, http://hockeysummit.org/index.cfm?page=294
Here's what is needed to register as an individual participant in the Hockey Summit of the Arts:
1. Make sure you have a membership in the H.A.A.
All Submission components must be received by February 14th, 2011.
1. If you aren't a member, here's how you become one...
If you're a resident within 100KM of Toronto follow this link to become a member of the Good Times Hockey League of the Arts (South-Central Ontario chapter of the H.A.A.), http://gthla.ca/index.cfm?page=287#Become%20Individual%20Member.
If you're a resident outside a 100KM radius of Toronto, you can sign-up directly with the H.A.A as an Individual member. Sign-up here: http://hockeysummit.org/index.cfm?Page=293
2. The Registration Fee is $80 (volunteers with S&O credit can use $10 against this fee)
Registration fees and membership dues can be paid together.
Interac email transfers and Paypal payments can be sent to finance-at-hockeyaa.net. All Paypal service fees must be paid by the sender.
Cheques and money orders should be made out to "HAA" or "Hockey Association of the Arts". (GST# 844871160) and mailed to:
Hockey Association of the Arts
12 Abell St.
Toronto, ON
M6J 0A9